Easy Onboarding? My First Close.

By September 10, 2013Closing the Books

Easy onboarding? Sounds like an oxy-moron.

After working 7 years in audit, I saw my fair share of books and records.  I walked through a companies’ internal controls and understood their policies and procedures, but I had never closed the books before.  Working in audit you are far removed from the day to day of an accounting department and only really see the end product.  Audit is like watching your favorite cooking show, you see what goes into the close recipe and magically you remove the cake from the the oven and see the final product, talk about cooking the books… maybe not the best analogy.

My first close went relatively smooth.  The beauty of the FloQast software was I knew exactly what was assigned to me and how to get it done.  I logged into the system, all the procedures were in place, all I needed to do was follow along.  Mike had closed the books in the prior month, so historical referencing made my life easy.  With one click I was looking at last month’s documentation, which forced me to follow best practices.  I’m not saying that I went through my first close with zero questions, I don’t think that could ever be possible.  The difference was, the questions I did have were focused on the why, not the how, and that’s a much better way to learn something new.  The close seemed a lot less daunting when I knew exactly what to do and what has been complete.  I ditched my normal written ‘to do’ list because the ‘My tasks’ page in the software tracks all of that for me.

Now that I have one close in the books (pun intended) next month I can focus on being efficient with my time.  With FloQast I was able to jump right in and help the team with relatively little guidance.  Hopefully in the near future I will be hiring someone to help me with this process and I already know getting them up to speed should be a piece of cake… there I go with the food again.

FloQast benefits to onboarding:

  • All procedures documented in a centralized place (not in someone’s head)
  • Forces best practices
  • Questions went from why we are doing things, rather than how
  • One-click historical referencing
  • Automatically updated ‘to do’ list